The daily work of any company includes the need to hold meetings, agree on decisions made, timely interaction between board members, etc. At the same time, it is essential that stakeholders can agree on goals, participate in strategic discussions and have the necessary documents in front of their eyes. Ensuring that everyone works in sync is often a difficult task. It is also not always possible for every participant to be physically present at the meeting, which adds another layer of complexity. So, here virtual board software comes into play.
Meeting Management Software: The Essence & Goals
Modern board management software is a set of tools for managing meetings – competent and timely planning and holding meetings, organizing communication within teams, managing comparable data, and exchanging information. Such programs are beneficial when establishing work processes in groups that work geographically in different cities and countries. Now let’s move on to the most crucial question: which board portal is better?
Top 5 Board Portal Software Solutions
Due to the challenging global situation, companies, businesses, and teams that work together on the same idea can suffer. Therefore, choosing a virtual boardroom that suits your needs and budget is essential! So let’s compare top board of directors portals!
- Wrike best suits teams that want complete visibility into their collaboration. With Wrike, you can easily create tasks and assign them to the right team members. It will help everyone in your organization keep track of what they are doing and direct their efforts toward achieving the company’s corporate goals;
- Boardable provides the entire board of directors with valuable tools for solving essential tasks, exchanging relevant meeting materials, monitoring the attendance of participants, etc. Moreover, after distributing tasks, the software will make requests for electronic signatures. This board management software is excellent for hosting hybrid meetings. In addition, it offers paperless meeting solutions: efficient minutes documentation, effortless information sharing, personalized communication channels for groups and committees, etc;
- Aprio is best suited to bring ideas from design to implementation on a single platform. Thanks to the robust design system of this board portal, team members can achieve synchronicity in achieving goals. In addition, Aprio highlights the importance of improving and accelerating your workflow with the ability to test and prototype the meeting, easy file sharing, and more;
- Simbli is designed to be accessible to all members. The software is flexible, allowing your team to customize the dashboard just the way they want it. Designed for diverse companies, Simbli offers a simple and effective way to communicate with all board members. With the integration of intelligent mapping, whiteboards, and task management, you’ll always be on top of what’s happening across your entire team;
- idgard offers an easy-to-use online board meeting collaboration environment with multiple real-time or asynchronous online whiteboard collaboration options. It’s easy to understand, easy to use, and backed by a customer support team to help your organization get the most out of it. Enter data, make corrections, merge different files, track changes and save them.
Try to choose software that allows all board meeting members to exchange ideas, vote on issues, and make decisions quickly.
What Goals Can You Achieve with the Best Board Software?
Now let’s move on to the actual benefits you will get with a board portal:
- You can arrange the workflow in such a way that all files will be at hand at the right time;
- You can give your employees an equal vote in your meeting;
- Members can (publicly or privately) vote quickly;
- Extensive reporting capabilities make it easy to track all the changes and progress of the board members;
- You can organize a safe place for discussion and make sure that all members of the meeting are on an equal footing;
- Reduce meeting preparation time by prioritizing the information most important to your meeting.
Now you see that you will put your money to good use! In addition, virtual board software providers offer various tariff plans to choose the one you need.
How to Make the Right Choice?
It’s not that difficult. However, it is crucial to consider the following nuances:
- Your board portal must be economically justified. There are inexpensive services, but you need to study all the parameters: requirements and opportunities;
- It should be easy to use. No one wants to spend an entire virtual meeting trying to figure out how to deal with a service;
- It should be compatible with various office programs. For example, to solve one issue, you may need the cooperation of several technologically different services.
To make sure that your choice is correct, try the test period offered by leading board portal software providers!
Virtual board software helps avoid misapprehensions and ensures that all board members work in a single direction and have up-to-date information at their fingertips. The right meeting management software will effectively communicate between board members, while the wrong one will do more harm than good. These tools will help you ideally optimize all activities and improve the overall performance of your business organization!